Official Document
Data Privacy Statement
Voyager: Connecting and Empowering NYK-Fil Seafarers AppData Privacy Statement
Section I
Purpose of Data Collection
The Voyager: Connecting and Empowering NYK-Fil Seafarers is developed by NYK-Fil Ship Management, Inc. to enhance documentation, communication, efficiency, and access to services for its seafarers and employees. To achieve this, the app collects personal and employment-related information necessary for crew management, deployment, training, and welfare programs.
Section II
Information We Collect
The following types of data may be collected, stored, and processed through the NYK-FIL App:
Personal Identification Information:
Name, birthdate, nationality, contact details, passport, seaman's book, and government-issued IDs.
Employment and Training Records:
Employment history, rank, vessel assignment, licenses, certificates, and training results.
Health and Medical Information:
Pre-employment medical results, vaccination records, and other health-related documents required for deployment and compliance with maritime regulations.
App Usage Data:
Log-in details, activity logs, device information, and location data (for deployment tracking, embarkation and debarkation of NYK-Fil Crew).
Section III
Use of Information
Your data will be used for:
- Crew recruitment, deployment, and repatriation processes.
- Compliance with statutory and regulatory requirements (DMW, MARINA, POEA, and international and other local maritime standards).
- Training, validation of licenses, performance monitoring, and career development programs.
- Communication regarding company updates, welfare initiatives, and safety alerts.
- Digital services such as document verification, schedule notifications, and crew tracking.
Section IV
Data Sharing and Disclosure
NYK-FIL Ship Management, Inc. may share your information only with:
- Affiliated Companies within the NYK Group for operational and management purposes.
- Principals and Vessel Owners for crew selection, assignment, and management.
- Authorized Government Agencies (e.g., DMW, MARINA, POEA, DOH, DFA) as required by law.
- Accredited Third Parties such as medical clinics, training centers, and service providers, bound by confidentiality and data sharing agreements.
No personal data will be sold, distributed, or disclosed for commercial gain.
Section V
Data Storage and Retention
Your information is securely stored in NYK-FIL's protected servers and digital systems with access limited to authorized personnel. Data will be retained only as long as necessary to fulfill the purposes stated above or as required by law and company policy.
Section VI
Data Protection Measures
NYK-FIL implements organizational, physical, and technical safeguards including:
- Encryption of sensitive data
- Regular security audits and monitoring
- Compliance with the Data Privacy Act of 2012 (R.A. 10173) and other relevant international privacy standards
Section VII
Your Rights
As a data subject, you have the right to:
- Be informed about the processing of your personal data
- Access, correct, or update your personal information
- Withdraw consent, subject to legal or contractual restrictions
- File a complaint with the National Privacy Commission (NPC) in case of any privacy violations
Requests for data access or correction may be directed to NYK-FIL's Data Protection Officer:
Data Protection Officer
NYK-FIL Ship Management, Inc.
Section VIII
Consent
By downloading, accessing, or using the Voyager: Connecting and Empowering NYK-Fil Seafarers App, you signify your consent to the collection, use, and processing of your personal data in accordance with this Privacy Statement.